49th National Congress of the Ophthalmological Society of South Africa


20-24 March 2019


Cape Town International Convention Centre

Invitation

Invitation from Congress Chair

Dear Friends and Colleagues

It is my pleasure to invite you to the 49th Congress of the Ophthalmological Society of South Africa to be held from Wednesday 20 to Sunday 24 March 2019 in Cape Town. This meeting will be held in the spacious and centrally located world class Cape Town International Convention Centre (CTICC).

The CTICC is (from an organiser’s point of view!) disturbingly close to wonderful tourist attractions such as Table Mountain with its beautiful hiking paths and cable cars, and the Cape Town Waterfront, renowned for seafood restaurants and shops selling fascinating African wares.

What makes this OSSA Congress special is that it will take place one year before the 2020 World Ophthalmology Congress which will be held in the same venue. It promises to attract more of the international academia and trade than usual, as it presents an ideal opportunity for participants to scout the venue, accommodation, and the Mother City.

The organisers are busy assembling a faculty of respected speakers, both internationally and locally and we plan to present an opportunity to be informed of the latest advances in Ophthalmology, as well as to catch up with colleagues and friends from across the globe.

Have your receptionists diarise the date. Hope to see you there!

Chris Gouws
Congress Chair


Venue: Cape Town ICC

Venue

The 2019 Congress will take place at the Cape Town International Convention Centre (CTICC).

With its breathtaking scenery, immense cultural and nature heritage, and world-class conferencing and hotel facilities, Cape Town is one of the world’s most sought-after travel destinations. Known as the Mother City, this busy cosmopolitan hub, located in the Western Cape, is becoming increasingly celebrated on the conference and convention scene, both locally and internationally.

The Cape Town International Convention Centre is located in the heart of the city. The convention centre has it all: it is accessible and highly-accommodating, and provides flexible facilities that will meet the needs of delegates, sponsors and exhibitors.

www.cticc.co.za



Invited Speakers

Speakers will be announced soon...

Important Dates

Important dates

Deadline for abstracts:  1 September 2018

Acceptance of abstracts: 1 October 2018

Programme on Congress Website: 1 November 2018

Deadline for early bird registrations:  16 November 2018

Please reserve your hotel room before 15 January 2019

You will receive the Final Invitation, Registration Form and information on social functions in August 2018. The Final Invitation and on-line registration facility will be available on the website during August 2018.

Workshops

Pre-congress workshops

Wednesday, 20 March 2019

13:00 – 17:00   Genop Healthcare: 8th Heidelberg Users’ Workshop

Thursday, 21 March 2019

08:00 – 10:00   Genop Healthcare: Pentacam and Refractive Workshop

Preliminary Programme

Scientific Programme & Workshops

The entire Scientific Programme, as well as details regarding the workshops will be on the Congress website by 4 November 2018.

CPD Points

CPD

Discovery Health is facilitating the CPD process at this Conference.

Delegates will receive a username and password within 10 - 14 working days after the Conference via e-mail that will enable them to access and download the CPD certificate from the www.mycpd.co.za website.

No hard copy certificates will be available at the Conference. International delegates can request a certificate and will need to provide Discovery Health with their contact details.

Kindly ensure that your QR code is scanned twice daily, once during the morning and once during the afternoon sessions. Please note that all Ethics sessions will be scanned separately outside the presentation venue (upon exit) where the Ethics session is held.

Call for Abstracts

Call for abstracts

Before starting the submission process please read carefully the criteria and conditions below:

  • Only papers by Ophthalmologists and Registrars will be considered for presentations.
  • Abstracts should only be submitted online before 1 September 2018. THERE IS NO POSSIBILITY FOR LATE ABSTRACT SUBMISSIONS.
  • Authors will be informed of the acceptance of their abstracts by 1 October 2018. Confirmation will also be given as to whether it will be an oral or a poster presentation.
  • Withdrawal of an abstract: In case you want to withdraw your abstract after submission, please send an e-mail before 1 September 2018 to ossacongress@telkomsa.net.


Click here to register as a user & submit your abstract

Two options:

  1. Oral presentation: 10 minutes for presentation (Discussion will take place at the end of the session).
  2. Poster: (There will be a poster session during lunch on the Saturday)

Registrars:

  • Registrars who would like to be considered for the Registrar Awards, must clearly indicate this online.
  • A letter from the Academic Head of the Department must be uploaded confirming that he / she is a Registrar or has qualified within the last year and the research being presented was done during the Registrar time.


Click here to download details and guidelines regarding the registrar awards

Guidelines:

  • Only ophthalmologists & registrars in ophthalmology are invited to submit abstracts for consideration and inclusion in the Ophthalmologists programme.
  • Authors must state whether they wish their presentation to be considered as oral OR poster presentation or whether they would be prepared to do a poster presentation if their oral presentation cannot be accommodated?
  • Maximum of 400 words excluding title.
  • All submissions must be in English.
  • The Programme Committee will make every effort to accommodate all qualified abstracts within the programme. Final determination of the type of presentation to be given and placement within the program will be the responsibility of the Programme Committee.
  • Papers will only be accepted on the understanding that the main author or a co-author will personally present the paper.
  • Co-authors must agree with the results stated and have consented to be included as authors.
  • All participants must disclose online any significant financial interest or other relationships they may have with the manufacturers of commercial products discussed in their presentations, panel or written materials.
  • OSSA will take it for granted that good clinical practice is observed in the conduct of all research. This applies especially to clinical studies involving patients and patient care, and includes the understanding that the appropriate Ethics committee approval has been secured.
  • The Congress Organisers & OSSA accept no responsibility for copyright infringements.
  • Acceptance and presentation of oral presentations and posters require full payment of registration fees for the Congress.

It is YOUR responsibility to ensure that the Organisers have received your abstract(s).

Structure of abstract

OBJECTIVES:

State the main question / objective of the study / hypothesis tested.

DESIGN & METHOD:

Briefly describe the design of the study and how it was conducted, indicating sampling and inclusion criteria, sample size, treatment, duration of observations, etc.

RESULTS:

Present the main results with an indication of variability (e.g. SD) and precision of comparison (e.g. 95% confidential intervals) where appropriate.

CONCLUSION:

Limit the conclusion to those findings that are directly supported by the results. Implications and generalisations may be outlined briefly. Do not leave open lines between sections and do not indent headings. Headings should be underlined.


Registrar Awards

Registrar awards

OSSA registrar award for best oral presentation

A sponsorship to an international ophthalmology congress to the value of R 40 000, if the sponsorship has been secured from a trade company.

OSSA registrar award for best poster

A sponsorship to an international ophthalmology congress to the value of R 20 000, if the sponsorship has been secured from a trade company.

Click here to download details and guidelines regarding the Registrar Awards and Head of department confirmation.

Registration

Registration

You will receive the Final Invitation & Registration Form during August 2018.

The Final Invitation and on-line registration facility will be available on the Congress website during August 2018.

Registration procedure

Important request to companies sponsoring delegates:

Please let us have the delegate’s personal e-mail address and other contact information.





Preferred option

Alternative option

Step 1

Register ONLINE at www.ossa2019.co.za
Click
here to register ONLINE (ONLY FROM AUGUST 2018)

Step 1

COMPLETE registration form. Please print in BLOCK LETTERS

Click here to download a registration form in Microsoft Office Word Format
or click
here to download a registration form in Adobe PDF Format

Step 2

E-MAIL / FAX proof of payment
(if applicable) to ossacongress@telkomsa.net / 086 60 60 555
 

Step 2

E-MAIL / FAX both pages of your registration form, as well as proof of payment (if applicable) to ossacongress@telkomsa.net / 086 60 60 555
Please ensure that you send us both sides of your registration form.

Step 3

Ensure that you receive a confirmation by e-mail from the organisers within 10 working days.

Step 3

Ensure that you receive a confirmation by e-mail from the organisers within 10 working days.

Payment options

1. Direct bank deposit / EFT

(Please do not mail cheques to us)
Standard Bank (Menlyn)
Branch code: 012 345
Account number: 012 1500 53
Swift code: SBZA ZA JJ
(for international transfers)
Account name: OSSA Congress
Reference: Your name and surname as it appears on the registration form.
Please e-mail / fax proof of payment to
ossacongress@telkomsa.net / 086 60 60 555

2. Credit cards

We only accept Master Card and Visa.
Please complete the relevant section on the registration form.

Diners or American Express Cards NOT ACCEPTED

This account number is the same as the 2018 Congress account number

Cancellation policy

Notice of cancellation must be received in writing. A 20% administration fee will be deducted before 13 January 2019 and a 40% fee thereafter. No refunds after 28 February 2019.

Fees

Fees

Fee entitlements

(Two-day programmes for optometrists, assistants, nurses, practice managers & administrators included & One-day programme for general practitioners)

  • Congress sessions for specific days as indicated in the programme for each group
  • Workshops
  • Welcoming Function
  • Trade exhibition, lunches & refreshments during breaks
  • OSSA Banquet excluded: R 450 for all registered delegates and additional guests (Trade delegates included) Limited seating available.

Registration fees

PLEASE TAKE NOTE: To encourage delegates to register online, we will be giving R 200 discount if registered online. The “SPECIFIC DAYS” registrations will receive a R 100 discount per day registered.


EARLY BIRD
Register AND pay
UNTIL 16 Nov 2018
STANDARD FEE
Register AND pay
FROM 17 Nov 2018
LATE FEE
Register AND pay
FROM 3 March 2019
14% VAT Included
Entire duration
*Specific days
Entire duration
*Specific days
Entire duration
*Specific days
* MEMBERS:
Ophthalmologist   in private practice or part-time private practice
R 6 500
R 2 700 / d
R 7 400
R 3 250 / d
R 8 400
R 3 700 / d
Ophthalmologist   in full-time government employment with no private practice
R 4 800
R 1 250 / d
R 5 600
R 2 600 / d
R6 500
R 2 800 / d
Associate   member: Optometrist / Doctor from any other discipline
R 5 400
R 2 250 / d
R 5 950
R 2 600 / d
R 6 500
R 2 800 / d
Registrar
R 2 550
R 1 200 / d
R 3 250
R 1 450 / d
R 3 700
R 1 700 / d
Honorary   member
R 3 000
R 1 450 / d
R 3 600
R 1 600 / d
R 4 150
R 1 900 / d
Life member   (older than 65 years)
R 0
R 0
R 0
R 0
R 0
R 0
* NON-MEMBERS
Ophthalmologist from Africa (Excluding South Africa)
R 4 900
R 2 100 / d
R 5 700
R 2 500 / d
R 6 500
R 2 800 / d
Ophthalmologist in private practice or part-time private practice
R 11 000
R 4 600 / d
R 11 550
R 5 100 / d
R 12 000
R 5 600 / d
Ophthalmologist in full-time government employment with no private practice
R 8 650
R 3 500 / d
R 9 550
R 4 250 / d
R 11 350
R 4 800 / d
Ophthalmologist from abroad
R 6 700
R 2 700 / d
R 7 850
R 3 350 / d
R 9 150
R 4 150 / d
Optometrist / Doctor from any other discipline
R 5 250
R 2 450 / d
R 6 500
R 2 800 / d
R 6 850
R 3 250 / d
Medical officer in Ophthalmology / Registrar / Practice Manager & Administrator /   Ophthalmic Assistant / Ophthalmic Nurse /
Optometrist in full-time govern-ment employment / Orthoptist / Ocularist /   Community Field Worker / Optometric student

R 3 250
R 1 450 / d
R 3 700
R 1 700 / d
R 4 150
R 1 900 / d
** TRADE DELEGATES 
R 4 700
R 2 100 / d
R 5 250
R 2 350 / d
R 5 750
R 2 700 / d

** Please note that ONLY Trade delegates / representatives in the service of companies participating in the Trade Exhibition OR involved as sponsors will be allowed to attend the congress. 

SOCIAL FUNCTIONS

The Welcoming Function is free of charge for delegates registered for the ENTIRE Academic Congress - two-day programmes included.

OSSA Banquet excluded: R 450 for all registered delegates and additional guests (Trade delegates included.)  Limited seating available.

Welcoming Function (21 March)

Free of charge for all delegates registered for entire congress
R 350 / person for additional guests

OSSA Banquet (23 March)

R 450 / person (All delegates and guests)  Limited seating

You are personally responsible for full payment of these fees in the event that your institution or company does not pay them.

Click here to download a registration form in Microsoft Office Word Format (?? KB)
Click here to download a registration form in Adobe PDF Format (177 KB)
 

OR

Click here to register ONLINE

Membership

* OSSA Member: Delegate who is a member of OSSA and whose 2019 fees are paid up.

* Non-Member: Delegate who is not a registered member of OSSA or a member whose 2019 fees are not paid up.

If you register as a member and your fees are not paid up for the year 2019, the registrations manager will correct your registration amount and charge you accordingly.

Should you wish to become a Member of OSSA, please contact the OSSA secretary to request a membership form via the website www.ossa.co.za


Accommodation Arrangements

Accommodation arrangements

We urge you to book NOW!

We have secured group accommodation at the following four hotels: 
The Westin, Southern Sun The Cullinan, Southern Sun Waterfront Cape Town, StayEasy Cape Town City Bowl.

These rooms will be reserved for congress delegates until 15 January 2019 and will be available on a first-come, first serve-basis.

  • Rates include breakfast & 14% VAT, but exclude incidental expenses & 1% tourism levy.
  • Rates are subject to change without prior notice.
  • Check-in time: 15:00 (An early check-in, if required, may be requested and will be prioritised. This is, however, not guaranteed.)
  • Check-out time: 10:00
  • The accommodation establishment’s cancellation policy will apply.

The Westin Cape Town   

Distance from CTICC:                      Opposite the CTICC (Direct connection with the CTICC)
Reservation number:                       1397101
Contact person:                               Victoria Bailey
Tel:                                                     021 412 8805
E-mail:                                               victoria.bailey1@westin.com
Star grading:                                     5 Star
Website:                                             www.westincapetown.com

Rates:

            Single:                                    R 3 531.00 (Breakfast & 15% VAT included)
            Double (for both guests)        R 3 881.00  (Breakfast & 15% VAT included)

How to make a reservation:            
                                                           Please click here to book your room on the Westin Hotel Website.

Southern Sun The Cullinan

Distance from Venue:                      Opposite the CTICC (250m)
Reservation number:                       3882644
Contact person:                               Nicole McKay
Tel:                                                     021 492 0404
Fax:                                                    021 488 5798
E-mail:                                               nicole.mckay@tsogosun.com
Star grading:                                     4 Star
Website:                                            www.tsogosun.com
Rates:
           Single                                     R 3 180.00 (Breakfast & 15% VAT included)
            Double (for both guests)     R 3 480.00 (Breakfast & 15% VAT included)

How to make a reservation:            
                                                           Please click here to book your room on the Tsogo Sun Website. (PREFERRED METHOD)
                                                           OR click here to download the reservation form

                                                          Please return the completed form to Nicole McKay:
                                                          E-mail:   nicole.mckay@tsogosun.com   OR
                                                          Fax:       021 488 5798

Southern Sun Waterfront Cape Town

Distance from Venue:                     850m
Reservation number:                      3882644
Contact person:                              Nicole McKay
Tel:                                                    021 492 0404
Fax:                                                   021 488 5798
E-mail:                                              nicole.mckay@tsogosun.com
Star grading:                                   4 Star
Website:                                           www.tsogosun.com
Rates:
            Single                                   R 2 875.00 (Breakfast & 15% VAT included)
            Double (for both guests)    R 3 180.00 (Breakfast & 15% VAT included)

How to make a reservation:            
                                                           Please click here to book your room on the Tsogo Sun Website. (PREFERRED METHOD)
                                                           OR click here to download the reservation form

                                                          Please return the completed form to Nicole McKay:
                                                          E-mail:   nicole.mckay@tsogosun.com   OR
                                                          Fax:       021 488 5798

Stay Easy Cape Town City Bowl

Distance from CTICC:                    1 km
Reservation number:                      3882644
Contact person:                              Nicole McKay
Tel:                                                    021 492 0404
Fax:                                                   021 488 5798
E-mail:                                              nicole.mckay@tsogosun.com
Star grading:                                   2 Star
Website:                                           www.tsogosun.com
Rates:
            Single                                    R 1 510.00 (Breakfast & 15% VAT included)
            Double (for both guests)     R 1 510.00 (Breakfast & 15% VAT included)

How to make a reservation:            
                                                           Please click here to book your room on the Tsogo Sun Website. (PREFERRED METHOD)
                                                           OR click here to download the reservation form

                                                          Please return the completed form to Nicole McKay:
                                                          E-mail:   nicole.mckay@tsogosun.com   OR
                                                          Fax:        021 488 5798

Please reserve your room before
15 January 2019

You are responsible for your own accommodation arrangements.

Travel Arrangements

YOU ARE RESPONSIBLE FOR YOUR OWN TRAVEL ARRANGEMENTS.

Shuttle Services

Travel Arrangements / Shuttle Service

  • YOU ARE RESPONSIBLE FOR YOUR OWN TRAVEL ARRANGEMENTS.
  • Please note that there will be no shuttle service between any of the above-mentioned hotels and the CTICC.
  • There will not be a shuttle service organised from the Cape Town International Airport to the CTICC.
  • There will only be a shuttle provided after the congress adjourns at 11:00 on Sunday, 24 March,
    back to the Cape Town International Airport at R 200 per person.
  • If this does not match your flight's departure time, we recommend making use of Uber or other taxi services as mentioned below.
    • La Grange Taxi’s:
                           Cell:  082 377 5293 / 072 159 7275
    • Sport Shuttle:
                           Tel:   021 934 3477
    • EZ Shuttle:    
                           Cell: 0861 397 488
    • Cape Town Taxi:
                      Cell: 084 522 1039
                       Tel: 021 691 0709
    • Excite Taxis:  
                       Tel: 021 448 4444

Shuttle from CTICC to Cape Town International Airport:
Sunday, 24 March         Departure time: 11:00 
Duration of the trip between CTICC & Cape Town International Airport: Approximately 30 minutes
Fare: 
R 200 per person 


Exhibition Guide

Opportunities for Sponsorship / Exhibition

Approximately 750 delegates (based on the 2017 and 2018 numbers, excluding the trade) are expected to attend the 2019 National Congress of the Ophthalmological Society of South Africa in Cape Town.

This Congress is the number one event on the calendar, with quality presentations and lectures by world-renowned keynote speakers supporting our mission “prevention of blindness”.

A variety of opportunities remain for companies to promote themselves at this congress. The Organising Committee, chaired by Dr Chris Gouws, has compiled a summary of these opportunities and invites interested companies to select the option best suited to their marketing strategies and product profile.

The participation of the trade is the backbone of a successful congress. We have great appreciation for your continued support of our congresses in the past. 

The Organising Committee would be most grateful if your company would consider participating in this congress.

Please note that ONLY trade delegates / representatives in the service of companies participating in the Trade Exhibition OR involved as sponsors will be allowed to attend the congress. 

Please click here for more information regarding Sponsorships & Exhibitions

Please click here for the Notice of Intention for Trade


Sponsors


Please complete the Notice of Intention for the Trade and return it by
e-mail OR fax to Rhyno Kriek before 29 April 2018.

MAJOR SPONSORS & EXHIBITORS will get the opportunity
to choose their stands first.

PLEASE NOTE: We will start with the allocation of stands as soon as possible
.

General Information

General Information

Annual General Meetings

Friday, 22 March 2019
OSSA AGM 16:30
OMG AGM 17:30

Continuing Professional Development (CPD) points

The Congress will be accredited by the Health Professions Council of South Africa and registered for CPD points.

Language

The official language of the Congress will be English. No simultaneous translation into any other language will be provided.

Currency

ZAR South African Rand.

Climate

Average temperatures: 16 – 29oC. Light jacket essential for the evenings.

Electricity

The electricity supply in South Africa is 220 / 230 volts, AC 50 Hz.

Insurance

The Congress Organisers cannot accept any liability for personal injuries sustained, or for loss of, or damage to, property belonging to Congress participants (or their accompanying persons), either during or as a result of the Congress. Please check the validity of your own insurance.

Visas

It is strongly suggested that all travellers check the latest visa requirements with the nearest South African Embassy or Consulate before travelling,
OR visit http://www.sa-venues.com/tourist_and_visitor_information_.htm#Visa

The passports of all travellers entering South Africa must contain at least two clean (unstamped) visa pages each time entry is sought.

Travellers entering South Africa from countries where yellow fever is endemic are often required to present their yellow World Health Organisation (WHO) vaccination record or other proof of inoculation. If they are unable to do so, they must be inoculated at the airport in order to be permitted entry.

Special dietary requirements

Halaal & vegetarian: Please indicate your requirements on the registration form. (Kosher meals & other dietary preferences: Please contact the organisers in this regard.)

Time zone

South Africa is GMT + 2 hours.


Social Functions

Social Functions

Thursday, 21 March, 18:00

Welcoming Function
Venue: Exhibition Hall, CTICC
Dress: Casual
Cost: Free of charge for all registered delegates. R 350 for additional guests.

Friday, 22 March, 18:00

Young Ophthalmologists Symposium
(For Registrars & Ophthalmologists in their first five years post graduation)
Venue: Room 2.6
Dress: Casual
Cost:
Free of charge.

Saturday, 23 March, 19:00 for 19:30

OSSA Banquet (Limited seating)
Venue: Ballroom, CTICC
Dress: Black Tie / Day suit / Traditionall
Cost: R 450 for all registered delegates and additional guests.

Sport & Leisure Activities

Facilities & Activities

Please refer to the official Cape Town Tourism website for comprehensive information

www.tourismcapetown.co.za


Enquiries

Organisational & administrative aspects; Exhibitions & Sponsorships:

RK Communication

Rhyno Kriek, Clayton Meise & Amelia Koch (Congress Organisers)
Tel:        051 436 7733 / 083 265 0 265
Fax:       086 60 60 555
E-mail:  ossacongress@telkomsa.net
Postal address:  PO Box 28694, Danhof, Bloemfontein, 9310, South Africa

OSSA matters & membership

Executive Office Manager

Ms René Botha
Tel:        012 347 0048
E-mail
:  ovsa@mweb.co.za 

Only enquiries relating to the contents of the academic programmes

CONGRESS CHAIR

Dr Chris Gouws
Tel:        051 522 2908
E-mail:  chrisgouws@shisas.com

OPHTHALMOLOGISTS PROGRAMME

Prof Wayne Marais
Tel:        051 405 2151
E-mail:  
wjmicu@gmail.com

Dr Linda Visser
Tel:        031 260 4480
E-mail: 
visser@ukzn.ac.za

Dr Petrus Gous
Tel:        012 343 8035
E-mail:  pgous@global.co.za

OPTOMETRISTS PROGRAMME

Dr Johan Eloff
Tel:        051 522 0237
E-
mail:  eloff.i2i@internext.co.za

OPHTHALMIC ASSISTANTS PROGRAMME

Dr Michael Carter
Tel:        051 522 0002
E-mail:  
mjncdad@gmail.com

OPHTHALMIC NURSES PROGRAMME

Dr Retha Swart
Tel:        051 522 0002
E-mail:  rethaswart@gmail.com

OPHTHALMIC ADMINISTRATORS PROGRAMME

Dr Oene Los
Tel:        051 502 1907
E-mail:  
oene.los@bloemeye.co.za

Dr Johann Serfontein
Tel:        011 340 9000
E-mail:  ceo@omgltd.co.za

GENERAL PRACTITIONERS PROGRAMME

Dr Farouk Adamjee
Tel:        051 444 3611
E-mail:  adamjeemf@yahoo.com

OTHER MEMBERS:

Dr Japie Vos - Finances & Sponsors
Tel:        051 522 6758
E-mail:  japie@vosmail.co.za

Dr Karen Conradie - OSSA Banquet
Tel:        051 522 1790
E-mail: 
karen@drconradie.co.za

Dr Jaco Maartens - Pre-congress Visit
Tel:        053 832 4912
E-mail: 
jcm.ilze@lantic.net